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01

Cut your PSP costs and lift payment performance

From the checkout to settlement.

Independent PSP cost and performance improvement for retailers and brands

One portfolio, four services, applied according to what your payment set-up is costing you. Every engagement is handled personally by Ramon Helwegen. Merchants only, never PSPs or acquirers.

PSP cost optimisation, the payment RFP and managed performance optimisation are engagements EcomStream executes on your mandate, from the analysis through to the result, and most clients run more than one of them over a contract cycle. Interim assignments sit alongside them, for when the gap is in your team rather than in your payment set-up. Start with whichever one matches what you believe your payment set-up needs. If you would rather understand the mechanics first, the knowledge pages set out what card payments actually cost and why transactions fail.

PSP Cost Optimisation

Cut your PSP costs

What you pay today, set against the benchmark for your profile, then renegotiated with your existing PSP, aiming for rates below it. Purely commercial, so your integration stays where it is.

Analysis. Invoices, contract and settlement data read line by line, including verification of interchange and scheme fees at transaction level. Position. What you pay, where the benchmark sits, and the saving achievable below it. Renegotiation. Conducted on your mandate with your provider. You sign.

For a contract that auto-renewed, volume that has grown into a lower tier, or an invoice nobody has ever questioned.

No cure, no pay. No fixed cost and no switch of provider: no financial and no operational risk.

How the renegotiation runs
Payment RFP

Run a payment RFP

The full RFP on your mandate, from the first data pull to the signed contract. You approve the shortlist and take the decision, EcomStream does the work in between.

Requirements and shortlist. Scope, criteria and the providers worth inviting. Evaluation. Responses compared on your volumes and your cardmix, not on list pricing. Negotiation and award. Terms closed and the contract signed. Four to five months is normal.

For new markets, a move to unified commerce, a replatform, or a renewal you will only sign once you have seen the rest of the market.

No cure, no pay. Implementation support through the migration is optional.

How the RFP runs
Managed Performance Optimisation

Get more from your PSP

Managed Performance Optimisation. Your payment set-up kept under watch month after month: performance analysed and corrected, the configuration at your provider checked, action taken on what has been left undone, your quarterly review run on your mandate, and the contract calendar watched so notice periods, auto-renewals and scheme fee bulletins do not pass unnoticed. The outcome is reported in euros of recovered margin. Three arrangements. The same work in all three, and what differs is how long anything can stay unseen.

Core. One day a month. Nothing stays unseen for longer than a month. Extended. A day every other week. Nothing stays unseen for longer than a fortnight. Embedded. A day a week. Nothing stays unseen for longer than a week.

For declines you cannot explain, or a new payment method or market that needs an independent analysis before launch. A rate cut does not lift authorisation. Run this alongside cost work and the two multiply: a lower cost per transaction, applied to more transactions that complete.

An ongoing arrangement. No upfront fee, a fixed fee per month.

What it delivers each month
Interim assignments

Interim work

Senior payment expertise inside your organisation for a defined period, translating stakeholder requirements into a payment set-up that holds up commercially.

Scope. Online, POS and unified commerce, across selection, contracting, implementation and optimisation. Position. Embedded in your team and your change projects, not advising from the outside. Deployment. Fixed or variable, scaled to the project rather than to a permanent role.

For a vacancy, a migration or a launch that needs a payments lead now, without adding permanent headcount.

A rate based on the hours worked.

How an interim assignment runs
EXCELLENT
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Based on 19 reviews
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Melanie G profile picture
Melanie G
26 August 2026
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Working with Ramón helped us bring more structure and consistency to our eCommerce payments setup. He supported us in defining clearer criteria for payment methods and transitioning to a more streamlined approach with our payment partners. He also provided valuable guidance on reducing dispute volumes and strengthening our approach to fraud prevention. Ramón is knowledgeable, practical, and easy to work with. I would recommend him to companies looking to improve their eCommerce payments operations.
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Neal Oddens profile picture
Neal Oddens
21 May 2026
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Working with Ramon and EcomStream has been a game-changer. Instead of just chasing top-line sales, he focuses on what keeps a business healthy from a PSP perspective; margins, conversion, and cash flow. A huge win for us was leveraging his industry benchmarks. He helped us evaluate our infrastructure and payment setups to ensure everything was fully optimized for both costs and conversion, all while keeping our partner relationships completely strong and collaborative. He’s sharp, transparent, and gives highly practical strategy with zero fluff. If you’re serious about scaling your e-commerce operations and have your basics in check, I highly recommend him.
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Vincent Delvoie profile picture
Vincent Delvoie
17 June 2025
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Ramon helped us on negotiations with PSP’s. This is the second time we have been working with him and his expertise and knowledge helped us to save a lot on the new contract. Working with him I has been an absolute please. Would definitely recommend!!
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Camiel profile picture
Camiel
10 June 2025
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After proper analysis EcomStream delivered us great cost savings. The ‘no cure no pay’ concept worked really well for us, and some other clients.
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Iztok Hvala profile picture
Iztok Hvala
20 November 2024
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Had the pleasure of working with Ramon, who demonstrated exceptional expertise in optimizing our payment authorization rates and reducing processing fees with payment providers. His in depth understanding of payment systems and strategic approach led to increase in successful transactions while minimizing costs. Ramons’s ability to analyze data and help with negotiations with providers was invaluable to our business operations.
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Remco van Houtum profile picture
Remco van Houtum
9 January 2024
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Erg goede financiele dienstverlening bij het optimaliseren van je betaal provider implementatie. Zeer kundig, correct, proactief en to-the-point. Ecomstream is aan te bevelen voor ieder bedrijf dat te maken heeft online en offline betalingen.
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Stefan Schuyleman profile picture
Stefan Schuyleman
8 November 2023
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Vanuit Swiss Sense zijn we in contact gekomen met Ramon, en in de periode tussen april 2023 en november 2023 hebben we samen middels een rationele aanpak een aanzienlijke besparing op de Payment Provider kosten weten te halen. Ramon's bijdrage en expertise is dat hij de inhoud neutraal mee kan bespreken ook evt met de PSP en controle kan houden op de effectiviteit aan de achterkant (in je dashboard). Hij is grondig en blijft najagen totdat de besparing ook effectief wordt bereikt, op een prettige manier. Ik zou zeker het gesprek met hem aangaan, zeker als je al een tijdje niet naar je condities hebt gekeken en internationaal actief bent.
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Peter Sorber profile picture
Peter Sorber
4 August 2023
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Ramon werkt doortastend, nauwkeurig en met resultaat. Daarnaast is ook de samenwerking heel prettig.
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Jordan Sykes profile picture
Jordan Sykes
19 June 2023
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I worked with EcomStream recently to renegotiate our rates with our online payment platform and had real success in doing so. EcomStream picked up all the heavy lifting and scripted all the communication as a silent partner on my behalf and as a company we managed to make a significant saving on our fees with very little time investment our side. I would highly recommend working with them and look forward to doing so again in the future
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One conversation is enough to know whether there is anything here

A thirty-minute Teams call, on your own figures. Nothing to prepare, the outline is enough.

Ramon HelwegenFounder, EcomStream
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